Writing A Business Letter
Viewed: 20678 Times

A business letter is not only about communicating ideas clearly it is also about establishing business networks.

The new business letter should communicate the central message of the letter in a clear and concise manner. Business etiquette is essential in writing a new business letter. So business owners need to think clearly before they sit down to writing the new business letter.

The first step in writing a successful new business letter is using simple and contemporary language. Customers and other business developers dislike reading letters that use stilted and outmoded words such as "henceforth" and "concomitant with." A new business letter that uses simple language and delivers a straightforward message is more likely to find favor with readers.

A successful new business letter also has short paragraphs, usually around two-three lines. These short paragraphs help the reader focus on the message of the new business letter. A very large letter with long paragraphs will just seem like clutter to the reader.

Business owners drafting a new business letter should also make sure to see that there are no spelling or grammatical errors in the text of the message. Spelling errors and grammatical mistakes will bring down the image of the business with the reader.

One of the most crucial aspects in writing a new business letter is ensuring that the spelling of the name of the person to whom the letter is addressed is correct. No body likes to receive a letter with the name spelled wrong. The message in a new business letter is also better delivered when the letter is addressed to a person as opposed to a position.

A successful new business letter should also include quotation marks. The reason for this is that quotation marks indicate that an individual is sharing a thought or idea with others. It makes the new business letter more interactive.

A new business letter that is timed well will be meet with more success with its readers, Letters that are sent out on Mondays, Weekends and Holidays, are not very well received by readers.

A new business letter is a way by which a business owner can reach out to the business community as well as the target audience. However, for it to be successful, the new business letter needs to be written concisely with focus on one main message.

 Digg It    Stumble It